How to Write an Interview Follow up Email?

After appearing for a job interview, students keep thinking about the outcome. The questions that come to your mind are: Will they select me? Have I succeeded in making a positive impact? The anxious feelings are quite obvious. While performing other activities, the interviewing scenes revolve in your mind, and sometimes you cannot overcome the curiosity.

You should consider writing a follow-up email as it creates a good impression. Importantly, many employers like to receive a follow-up email that pays gratitude to them. Also, a follow-up email shows your concern about the position you have applied for.

Read More: How to Write Thank You for Interview Email?

What Is the Right Time to Follow up After the Interview?

Please follow up as early as possible. Preferably, the same day or the next day, which means within 24 hours of the interview. So, do not delay the follow-up email.

What Is the Appropriate Subject Line for the Follow-up Email?

You have to write a short line in a way that describes the message clearly. Following sample subject lines may help you to communicate your message effectively.

• Thank You for conducting my interview
• Thank you for your valuable time!
• Thank You (hiring manager or interviewer’s name)
• Many thanks for the interview opportunity!
• The interview was an honour for me. Thank You!

How to Write a Follow-up Interview Email?

1. Begin with formal greetings, address the recruiting manager or interviewer by name.
2. Be thankful to them for their valuable time. If more than one person interviewing you, send email to each of them individually.
3. Express your interest in the position.
4. Be concise.
5. Describe what you will consider yourself fortunate if they consider you for this position.
6. Write that the interview enabled you to get valuable information about the organization.
7. Make sure your email comprises formal words and sentences, and there is no informal expression.
8. Mention that you are willing to provide any additional information if hiring managers need it.

Read More: How to Write Thank You Note After Interview?

Sample Follow-Up Email After the Interview

Subject: Pleasure to know about [Company Name]

Dear [Name of the Recruiter]

I would like to thank you for providing me with the opportunity to be interviewed for [Write the name of the position you applied for] with [Company Name] today or yesterday [whichever applicable].

The interview enabled me to learn more about this prestigious company. I had an insight into the core values and the mission of the organization.

You provided me with all the relevant details about the position. I feel that I could make a significant contribution by employing all my knowledge and expertise [Mention your specific strategies].

If you need any further details about my qualification and experience, please contact me at any time. It will be my pleasure.

It will be my honour if you consider me for this job.

Looking forward to your reply

Thank You once again [Name of the Recruiter],

Regards

[Your Name],

How to Draft the Follow-up Email After the Telephonic Interview?

1. Show your gratefulness by thanking your interviewers.
2. In the email, express your interest.
3. Try to be specific: mention what aspects of the job lie in the area of your interest and why.
4. Give a recap of your motivation and strengths.

Read More: How to Prepare for Top Questions for a Job Interview?

Sample Follow-Up Email After the Telephonic Interview

Subject: Thank You for providing me with the opportunity, [Name of the Interviewer]

Dear [Name of the Interviewer]

I would like to thank you for the telephonic interview. It is my pleasure to know more about your prestigious organization. In a brief time, I learned about the strategies and the core values of the organization. You provided me with the details about my job description comprehensively.

Now, I look forward to meeting with you so that I could learn more from your experience. If you want to have any further details about my qualification or the projects I have undertaken, please feel free to approach me.

Regards

[Your Full Name]

Important Tip: After the interview, if you think that the job does not suit you, write the email anyway. Thank the interviewer formally, and explain the reason in a polite way as to why you do not want to join the company. Your gesture will indicate your professionalism. So, in any case, a follow-up email is always essential.

You may receive a phone call again after your initial assessment/interview.

“Congratulations…We are pleased to let you know that the hiring manager has shortlisted you for the second interview…”

Read More: Top 10 Phone Interview Tips

Remember, after the second interview, and you need to send another follow-up email. Sending a follow-up email is part of professionalism. You have to demonstrate professionalism at every stage of the screening process.

While writing the follow-up email after the second interview, you will be able to express more knowledge about the company. The screening process has acquainted you about the company, and now you can become more precise about the job description.

Sample Follow up Email After the Second Interview

Subject: Thank You for calling me for the second time

Dear [Name of the Interviewer]

Thank You very much for providing me with the opportunity to appear for the interview the second time. This interview strengthened my confidence that now I am going to become part of your prestigious organization. I consider myself fortunate enough to have attended the second interview session. This one was even more informative.

Your feedback about my presentation was valuable; it certainly boosted my morale. Thank You once again for your time and suggestion. I am looking forward to hearing from you.

Best,

[Your Full Name]

Read More: How to Answer – Reasons for Leaving a Job

Conclusion

Your expression of gratefulness would indicate your professional approach. The interviewers like to hear from the candidates. They appreciate your interest in the position.

Even if you lose interest in the job, after the interview, write the follow-up email to describe the reason as to why you do not want to do the job. It is better if you write the follow-up email the day you appeared for the interview or within twenty-four hours.