How to Write a Thank You Email after a Phone Interview?

A phone interview is also known as “phone screening,” and it is often the first interview you have with a recruiter. So, it is a great time to display your keen interest and professionalism.

This type of interview is usually short, and its purpose is to determine whether you are a suitable candidate for the position you are applying to.

Sending a thank you email to your potential recruiter helps the recruiter to determine whether:

• You can communicate, efficiently, and effectively.
• You are good at following up on crucial matters.
• You understand business etiquette.

Following up on your phone interview with a thank you note, or email does not only show that you are polite, but it also keeps you on the recruiter’s radar?

Although most jobs arrange for a one-on-one interview, however, for some other posts, a phone interview may be the only chance you have to prove your eligibility for the vacant role.

In this article, you will understand why sending a post-interview thank-you an email, what it’s structure looks like, what to include, and what you should not include.

Read More: How to Write a Thank You Email?

The Structure

Thank you! Emails follow the regular structural pattern of having an introduction, body, and closing section. Formatting your email this way displays your writing ability and organizational skills. Below is how your thank you email should be formatted.

Introduction

1. Subject Line [e.g., Thank You!- (Job Title)]
2. Greeting (Dear Mr./Ms. Followed by the Last name),
3. You must have written down the interviewer’s name during the phone conversation. You must also be sure about the spelling and correct title of the person. Imagine referring to a person with a doctorate as Mister, he or she might think that you don’t know what you are doing. If you are not sure of the spelling, you could check LinkedIn for help.

Body

1. First Paragraph

Is where you thank the interviewer with all the kind words in your dictionary? For example, you could say: Thank you very much for your time today (depending on the date of the interview) to discuss the role of the customer service representative (add as appropriate). I appreciate the opportunity to know more about this job.

2. Second Paragraphs 

where you restate your interest in the available role. For example, you could say: I am thrilled to learn more about this job, and I believe my five years of experience as (mention job title); ability to (mention relevant skills which would make you stand out) qualifies me for this position.

3. Third Paragraph

 Where you refer to what the recruiter said during the phone interview. This tells the interviewer that your listening skills are excellent. It also shows that you crafted the mail yourself since it contains information unique to your discussion over the phone.

In the closing paragraph, you include a sentence that tells the recruiter that you would like to hear from them.

Read More: How to Write Thank You for Interview Email?

Important Things to Note When Writing a Thank You Email

The following conditions must be met before your ‘thank you’ email can be fit for sending.

1. The subject must be short and unique to the job interviewed for.
2. Make sure you refer to the date and time in your message (e.g., Monday Morning)
3. Make sure you send the message from the email address that you included in your application. You cannot afford to confuse the recipient.
4. Do not forget to restate your interest in the role by highlighting your experience and skills that make you a fit for the job.
5. Make sure you write a formal concluding paragraph which should include your full name, contact phone numbers, and a link to your LinkedIn profile if available.
6. Proofread over and over again before finally sending the email.

Examples of Thank You Email

1. Sample One 

(Full stack web developer example)

Subject Line – Thank you – Interview for Full stack web developer

Dear Mr Roosevelt,

Thank you so much for speaking with me on Wednesday morning about the role of Full Stack Web developer at ABC Company. I believe my course of study, relevant experiences, and skills qualify me for this position.

Read More: How to Write an Interview Follow up Email?

I want to know more about the role and to bring everything I have to the table. As I mentioned during our conversation, I have been into web development for seven years and have gathered relevant knowledge over the years.

I am very good at designing interactive and well-functioning websites and also Mobile Applications (APKs). I am familiar with several programming languages such as JavaScript, Python, C++, and HTML, coupled with my ability to work with people as a team towards achieving the set goals of the organization.

Please, do not hesitate to contact me if you have any questions for me. Thank you once again for the opportunity to discuss this role. I look forward to hearing from you soon.

Sincerely,

John Doesn’t

johndoe@yahoo.com

+886 654 567 688

2. Sample Two 

(Matron Example)

Subject Line – Thank you -Matron interview

Dear Ms Rose,

I am writing to thank you for the opportunity to learn more about the position of Matron at Joints and Bones Hospital yesterday. Getting to know you were an enjoyable and thought-initiating experience for me.

After you explained what the role is entirely about, I discovered how well my qualifications and skills align with the position. I am very passionate about working with patients to improve their lives and well-being even when I was at ABC hospital.

Read More: How to Write Thank You Note After Interview?

I believe that passion and dedication to work are some of the core values of the hospital, and I am ready to showcase these attributes if given the opportunity.

I am available round the clock in case you need to speak further with me concerning this role. Thank you once again. I look forward to hearing from you soon.

Sincerely,

Danielle James

daniellejames24@gmail.com

When to Send Your Thank You Email

Timing is critical when sending a thank you email. Sending it late may suggest to the recruiter that you have forgotten. It is advisable to ship it within 24 hours of the interview. Sending it later than this may cost you the job.

Conclusion

Interviews require a follow-up approach, whether it is a phone interview or a regular one-on-one interview. Knowing how to format the email, what the email should contain, and when to send the email are the most critical factors that determine whether you secure the job or lose it.

However, by following the guidelines of this article, you will be on the right track, and in no time, you will land that dream job.