How to Cancel an Interview?

Worrying about how to cancel your upcoming interview because you know that you won’t be able to make it?

First of all, relax! It’s no big deal.

Life is unpredictable and nothing happens in life with a warning or a notice so it’s quite natural that sometimes things don’t go right and will demotivate you for your interview.

Sometimes it may happen that you will find yourself in a situation where you can’t get out on time and go for your interview or maybe you will realize that the company or a position you have applied for isn’t suitable for you anymore.

At such times, you would want to cancel or reschedule your interview but yet you don’t know how and you are feeling awkward about it so no need to stress over it because here we will be helping you with the ways of how to cancel your interview on good terms with the company.

Why cancel your interview?

Cancelling your interview would not sound so convincing and professional to you but sometimes there are situations in life that you cant avoid and where you don’t have another choice but to cancel your interview.

Sometimes you will realize that the job is no longer perfect for you and you are confident that you don’t want the job so, at that time instead of wasting the interviewer’s time, you must tell them in advance that you ain’t going to attend the interview and allow the other candidate to fill up the slot you are giving upon.

Here are some of the valid reasons that can make you cancel your interview:

1. Something urgent has come up on the day of your interview.
2. You don’t feel well enough to go and attend the interview.
3. You have been offered a better position in another company.
4. Any family emergency came up.
5. You have discovered that the job position isn’t suitable for you.

Although canceling your interview isn’t always an option, sometimes you can consider asking for rescheduling the interview as the cancellation is not professional enough and you might not want to lose a chance and regret it later.

How to cancel your interview?

As mentionsed before, there could be numerous reasons for you to cancel your interview. Life happens, and people change their minds sometimes so it’s Ok if you also have changed your mind and you don’t think that you want the job anymore.

Following are some of the instructuions that you need to follow while writing your cancellation message:

• Firstly, whatever are the circumstances, always make certain that you inform your interviewer on time that you are not going to attend the interview. Don’t wait for the last moment and let him know about your cancelation as soon as possible.
• Secondly, if you are facing some issues currently but still interested in the job position then you can try requesting for rescheduling the interview with your interviewer, and don’t forget to apologize for the inconvenience you caused.
• Also, you don’t need to explain your circumstances to the interviewer if you don’t feel comfortable enough to do that.
• While canceling or rescheduling always try to be as polite and professional as you can be, also apologize, and thank the interviewer for his time.
• Last but not the least, make sure that the cancelation message is as brief as possible and contains all the interview details like the date, time, and job title for the interview you are canceling.

Try not to mess it up because you might now want to lose the chance of applying to any position at the same company sometime in the future.

Cancellation email template

Subject_ (your name)- interview cancellation.

Dear, interviewer’s name

Thank you for contacting me regarding the open position available at your company. I’m reaching out to you to let you know that I must cancel the interview scheduled for (date and time) at (interview location).

While I appreciate your consideration for the job but I’m no longer available to interview for this position (include reason if applicable)

I apologize for your inconvenience and thanks for the time and consideration

Sincerely

(your name)

Cancelation email example

Subject: Liz brown smith—Interview cancellation

Dear Mr. parker

Thank you for contacting me regarding the open database administrator role available at MegaSports. I am reaching out to let you know that I need to cancel the interview scheduled for January 5 at 2 p.m. at your headquarters.

While I do appreciate your consideration for the job but I am no longer available to interview for this position. I have decided to move abroad to be closer to my family.

I apologize for any inconvenience and sincerely appreciate your time and consideration.

Sincerely,
Liz brown smith.

How to reschedule your interview?

When you are still interested in the job position you have applied for and looking forward to attending your interview someday later, then you can try requesting your interviewer to reschedule your interview if possible.

You can mail or call your interviewer or reach out to him through any of the media you were communicating before and let him aware of your circumstances and that you want to reschedule your interview.

Reschedule only if the reason for it is valid and urgent. Don’t go for rescheduling just for fun or if your feel lazy enough to go for the interview because you won’t hold a good impression of yourself on the interviewer.

Reschedule email template

Subject_ (your name) interview reschedule request

Dear, (interviewer’s name)

I’m writing this letter to inform you that I must reschedule my (time)interview for the (position title) scheduled on (date) at (location)

Unfortunately, a conflict has arisen in my schedule, and if possible may we reschedule the interview for (date) between (time)?

I apologize for your inconvenience and thanks for your time and consideration

Sincerely

(your name)

Reschedule email example

Subject: Alison parker—Reschedule interview*

Dear Ms. Johnson

Thank you for contacting me regarding the open marketing manager position available at your company. I am reaching out to let you know that I need to cancel the interview scheduled for August 6 at 3 p.m. something urgent came upon the following day.

Would it be possible to reschedule the interview for august 8? If so, 3 p.m. would work best for me.

I apologize for any inconvenience and sincerely appreciate your time and consideration.

Sincerely,
Alison parker.